Privacy Policy

Last updated: August 11, 2026

At FastForms LK ("we", "us", or "our"), operated by MD WEBX, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you use our service located at forms.mathila.web.lk.

1. Information We Collect

We collect only the information necessary to provide and secure our service:

• Account Information: When you create an account, we collect your email address and a securely stored password.
• Form Configuration: We store the names of your forms, your chosen notification email addresses, and any redirect URLs you configure.
• Submission Data: When someone submits one of your forms, we store the exact fields sent in that request (for example: name, email, and message) so that you can view them in your dashboard.
• Technical Data: To prevent spam and abuse, we process the IP address of each submission. We do not store raw IP addresses — they are immediately converted into a secure one-way hash, and only that hash is used temporarily for rate limiting.

2. How We Use Your Information

We use the information we collect strictly to:

• Provide, operate, and maintain the FastForms LK service and dashboard.
• Deliver form submissions to your dashboard and send notification emails to your designated address.
• Protect the service from spam, bots, and abuse through rate limiting and honeypot filtering.
• Communicate with you about your account, security, or important service updates.

3. Data Sharing

We do not sell, rent, or trade your personal information to anyone. We only share data with trusted service providers who help us operate the service, and these providers are contractually required to protect your data and use it only for the purposes we specify.

We may disclose information if required to do so by law or in response to a valid legal request.

4. Data Retention & Deletion

We retain your account data and form submissions for as long as your account remains active. You have full control over your data and can delete individual submissions, or entire forms along with all of their submissions, at any time directly from your dashboard. If you delete your account, your configuration data is permanently removed.

5. Data Security

We take reasonable technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. All data is transmitted over encrypted connections, and access to stored data is restricted to authorised systems only.

6. Your Responsibilities (Data Controller)

When you use FastForms LK to collect information from your own website visitors, you act as the Data Controller and FastForms LK acts as a Data Processor on your behalf. This means you are responsible for:

• Ensuring you have the legal right to collect the data submitted through your forms.
• Providing your own privacy notice on your website that tells your visitors what data you collect and how it will be used.
• Obtaining any consent required from your users before collecting their personal information.

7. Children's Privacy

Our service is not directed to children under the age of 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will remove it.

8. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by updating the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

MD WEBX
Email: hi@mathila.web.lk